The present trend of communication involves more textual conversations on online platforms and messaging apps such as WhatsApp, Messenger, and Snapchat. The humble mail however always remains the principal form of communication for business transactions as well as formal relations. There are many tricks involving mail that can better your communication game and also improve relations. Sending emails to people in different countries or to someone sitting right next to you is not a dream anymore but the correct method does the trick and takes you from the mere coordinator to the people’s man.
The importance of email messages cannot be ignored in the present scenario. Initially meant for business communications, today email has spread its roots to e-commerce, technological implications, and ethical association. Sending attachments of large files such as videos, music, and documents (now supported by Google Drive), receiving newsletters from popular e-magazines and weekly journals, receiving credit card details and bank details are some of the appreciable advantages of this form of communication.
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The system of effective communication build the reputation of a company and is responsible for the victory of any business establishment. The smooth and correct communication of the work to be done, the deadline and any change taking place in the organization are extremely important for avoiding conflict and any knots in the proper implementation of day-to-day business. Email messages are also used for the promotion of certain commodities and deals and provide for a secure way of communication between consumer and seller. Email marketing is one such evolving industry which ensures personalized messages for each customer and is free.
Emails are very versatile in nature and can be used for more than one purpose. An email letter can be used as a chat or can be used to communicate with someone living in an entirely different time zone. It also promotes privacy. You can correspond with someone without sharing your phone number and you have the freedom to choose the provider and app for sending you email messages. Emails also allow consumers to digitally sign documents, share contact cards and receive all notifications in a single place online. Also, providing a link in the email while corresponding to a customer is the most effective way of publicizing a business.
Today we are going to delve into a method called Scheduling Email messages. This trick empowers you to send messages to the concerned client even when you are enjoying a sound sleep or enjoying your time-off or have simply forgotten to send the required email. Here, we will schedule an email using Hotmail that needs to be sent to the concerned email through Gmail.
Emulate the following steps and you will have the key to perfect on-time communication:
- Compose your email message as you normally for an email message.
- Select the ‘Options’ tab and you will see a drop-down window with many options for delivery of the message.
- Select the ‘Do Not Deliver Before’ Option.
- You will be required to fill the exact time and date at which the email needs to be sent.
Once the entered details are confirmed, the email message will be sent to the concerned recipient at the specified date and time without any delay.
However, if you want to schedule your message and send to email, some additional steps need to be followed:
- After composing the email, enter the recipient’s email id, which should be a Gmail id.
- Select the ‘Send Later’ Option. Specify the stipulated time and date and lo and behold, your email has will be sent on time.
Similar to the functionalities of an Alarm in your smartphone, you can reschedule or completely nullify your scheduling request. To do this, imitate the given steps:
- Visit the ‘Outbox’ folder and you will find the scheduled email message.
- Choose ‘More Options’ and uncheck the ‘Do Not Deliver Before’ under the Delivery Sections.
- Send the mail and it will be sent straight away. Thus, the scheduling request will be canceled.
- In order to reschedule the message, edit the quantified time or date or time zone, according to your preference.
Email is one of the most personalized forms of communication which enables us to save and keep track of all the information exchange. The best part of this form of communication is that you can access it from anywhere around the world- you just require an internet connection. The language used in an email message has the power to make or break the deal. For personal messages, the language can be informal and casual. Also these are quite handy practice for guest post outreach.
For business transactions and serious communication, only formal language must be used. We must always remember that the expression and tone of a message cannot be understood just by reading it and hence, one must be very careful and avoid sarcasm at all costs. Grammatical errors and use of improper words or expressions must also be avoided and that can be easily done just by proofreading the content before sending the email.
Hence, we can conclude that email messages exhibit the advantages of convenience, mass communication, record-keeping, and universality. Thus, all of us should know certain tricks that increase our efficiency while communicating using this stable form of correspondence. The provided method for scheduling and rescheduling messages is one such trick and must be learned for an organization’s reputation and success.